Accounts Payable Specialist | Poppy & Peonies
RemoteFull-TimeMid-levelAccounts / Finance
Skills
The Opportunity
- Accounts Payable & Expense Management:
- Own the end-to-end accounts payable process, from invoice intake through payment.
- Review, code, and process supplier invoices accurately and in a timely manner.
- Match invoices to purchase orders and receiving documents, resolving discrepancies as needed.
- Manage employee expense reports and corporate credit card reconciliations to ensure compliance with company policies.
- Maintain accurate vendor records and payment terms in the accounting system.
- Vendor & Internal Partnerships:
- Serve as a primary point of contact for vendor inquiries, responding promptly and professionally.
- Partner cross-functionally with Operations, Production & Logistics, and Marketing to resolve billing issues and improve processes.
- Support strong vendor relationships by ensuring accurate and on-time payments.
- Month-End & Reporting Support:
- Prepare AP-related journal entries and reconciliations as part of the month-end close.
- Assist with accruals and ensure expenses are recorded in the correct period.
- Support audit and year-end activities by maintaining organized documentation and working papers.
- Compliance & Controls:
- Ensure expenses are coded correctly and comply with internal policies and approval workflows.
- Support sales tax accuracy on vendor invoices, flagging issues for review as needed.
- Contribute to maintaining strong internal controls and segregation of duties.
- Process Improvement & Scaling:
- Identify opportunities to streamline AP workflows through automation and improved documentation.
- Assist with system enhancements, new tool implementations, and policy updates as the business scales.
- Support ad hoc finance projects and cross-functional initiatives as required.
What You Bring to the Table
- 2–4+ years of experience in accounts payable or finance operations, ideally in a fast-paced or high-growth environment.
- Strong attention to detail with a proven track record of accurate, timely processing.
- Hands-on experience with accounting systems (e.g., QuickBooks) and expense management tools (e.g., Dext, Expensify).
- Solid Excel or Google Sheets skills for reconciliations and reporting.
- Highly organized, dependable, and comfortable managing recurring deadlines.
- Strong communication skills and a collaborative mindset when working with internal teams and external vendors.
- Ability to work independently while contributing to broader finance team goals.
- A positive, solutions-oriented attitude and commitment to continuous improvement.
The recruitment process
- Video screen with Erica, Talent Advisor from Bloom
- Video Interview with Natalie, VP Finance & Hunter, Accountant
- Take Home Assignment
- Video Interview with Natalie Dusome, Founder + CEO
- Reference checks
- Offer
Location & Working Hours
- We are looking for someone located in the Eastern Time Zone to join our remote team.
