Job Responsibilities:
- Manage complex, high-volume calendars across multiple time zones
- Prioritize meetings based on business impact and urgency
- Prepare agendas, meeting briefs, and pre-reads
- Anticipate scheduling conflicts and proactively resolve them
- Serve as a gatekeeper for the executive’s time while maintaining strong relationships with stakeholders
- Act as a primary point of contact for internal and external communications
- Draft, edit, and send communications on behalf of the executive as needed
- Coordinate closely with engineering, product, security, infrastructure, and IT leaders
- Partner with other EAs and senior leaders to ensure alignment
- Track action items and follow up on key decisions
- Support planning and execution of key initiatives and priorities •
- Maintain dashboards, trackers, or status reports for leadership visibility
- Assist with preparation for leadership and strategic meetings
- Identify operational inefficiencies and recommend process improvements
- Handle expense reporting and budget tracking
- Coordinate vendors, contractors, and tools as needed
- Support team events, offsites, and recruiting logistics
- (Preferred) Coordinate cross-functional projects and initiatives
- (Preferred) Track timelines, deliverables, and dependencies
- (Preferred) Run small projects independently as needed
- (Preferred) Ensure clear communication and accountability across teams
Basic Qualification:
- 4 to 6 years of experience supporting senior leaders (VP, SVP, C-level, or equivalent)
- Experience supporting leaders in a technology, engineering, or product organization
- Strong organizational and prioritization skills in a fast-paced environment.
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and judgment
- Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack or Microsoft Teams, Google Meet or Zoom)
- (Preferred) Understand how tech teams / orgs work
- (Preferred) Experience with tools such as Jira, Confluence, Notion, Asana, or similar
- (Preferred) Strong project management skills
