Admin & Facilities Partner
Pune, IndiaFull-TimeMid-levelAdmin / Office
Facilities Oversight & Operations
- Oversee end-to-end facilities operations during the night shift to ensure uninterrupted services.
- Proactively identify infrastructure risks, service gaps, and operational issues; drive timely resolution
- Coordinate and supervise emergency, breakdown, or critical maintenance activities during night hours.
- Ensure adherence to SLAs and compliance standards across facilities services.
Housekeeping & Hygiene Management
- Supervise housekeeping operations and ensure hygiene and cleanliness standards are consistently met.
- Conduct audits, validate checklists, and ensure corrective actions are implemented for identified gaps.
- Coordinate with vendors for service improvements specific to night shift requirements.
Security & Safety Management
- Oversee security operations including access control, patrolling, surveillance, and emergency readiness.
- Act as the escalation authority for security incidents during night shift operations.
- Ensure compliance with safety, fire, and emergency response protocols and conduct periodic drills if require
Cafeteria, Pantry & Employee Amenities
- Ensure smooth functioning of cafeteria and pantry services during night hours.
- Monitor service quality, hygiene, and food safety compliance.
- Analyze employee feedback and coordinate with vendors for continuous service improvement.
Transport & Employee Safety
- Oversee night shift transportation operations, including vendor performance and safety compliance
- Act as the escalation point for critical transport issues and employee safety concerns
- Ensure compliance with statutory requirements related to night shift transportation.
People & Stakeholder Management
- Mentor and guide P2 Admin & Facilities Partners during the night shift.
- Coordinate with internal stakeholders (HR, IT, Security, Facilities leadership) for issue resolution
- Support employee engagement initiatives aimed at enhancing night shift employee experience.
Reporting, Compliance & Handover
- Review MIS, incident reports, and compliance documentation prepared during the shift.
- Ensure structured and comprehensive handovers to day shift teams.
- Support audits, inspections, and compliance reviews related to night shift operations.
Minimum Qualifications
- Bachelor’s degree in any discipline.
- 4–7 years of experience in administration, facilities management, or operations.
- Experience managing vendors and night shift operations
- Strong coordination, leadership, and escalation management skills.
- Proficiency in MS Office and basic MIS reporting
Preferred Qualifications
- Prior experience leading night shift facilities or admin teams.
- Strong understanding of workplace safety, compliance, and statutory requirements.
- Ability to manage multiple stakeholders and high-pressure situations independently.
