Executive Assistant
New York City, New YorkFull-TimeJuniorAdmin / Office
Skills
Responsibilities:
- Provide proactive administrative support to senior executives (CCO), acting as a trusted partner and point of contact.
- Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs.
- Coordinate domestic and international travel and handle related expense reporting.
- Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering.
- Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team.
- Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency.
- Handle confidential and non-routine information with the utmost care and discretion.
- Provide responsive assistance to colleagues, clients, and vendors as requested.
- Coordinate with IT support to anticipate and resolve technology needs or issues.
- When supporting the CCO: Prepare and manage investor meeting materials and help ensure timely follow-up on action items. Plan and support investor meetings and on-site events in partnership with Commercial and Investor Relations stakeholders.
Requirements:
- 3+ years of experience supporting senior executives; experience with C-suite and/or finance, investment, or technology leaders preferred.
- Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with excellent attention to detail.
- Excellent written and verbal communication skills; professional, clear, and courteous in all interactions.
- Ability to handle a high volume of work independently, exercise sound judgment, and maintain strict confidentiality.
- Demonstrated urgency, flexibility, and comfort with changing priorities.
- Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus.
- Ability to work a hybrid schedule with consistent in-office presence on key days (typically Tuesday–Thursday) and flexibility to come in on additional days as needed.
- Authorization to work in the United States; Bachelor’s degree is a plus.
